Lodging

How do I get reimbursed for my lodging?

Getting reimbursed for your hotel/motel stay is easy. Simply provide a receipt with a zero balance from your hotel! It's that easy. Since FSU requires itemized receipts for reimbursement, it is best to avoid booking with 3rd party websites.  Ask for an itemized receipt when you check out of the hotel.

If your hotel charges more than $225 a night, you may need to provide some form of justification, or explanation as to why the rates were so high during your travel. Common examples include a holiday weekend, weekend of a highly-anticipated sports game, a major anniversary of the event you're attending, or simply staying at the host hotel.

When you have a hotel stay, you should submit a copy of your program/agenda from the conference so the travel office can verify that the days of your stay coincide with the business purpose of your trip.

What if multiple people are staying in my room?

If you are traveling in a group, such as with fellow graduate students or business colleagues, you are more than welcome to share a room to save on costs. However, if you are sharing a room with someone unaffiliated with the University, such as a spouse or children who aren't employed by FSU, the University is not inclined to reimburse you for the full cost of the room. You will be reimbursed for the rate of a single room with a single inhabitant. If you know you will be traveling with additional people who are not affiliated with FSU, please get a quote for a single room at the hotel you will be staying in and provide it with your receipts. This will ensure a quicker and more accurate reimbursement, since by the time your travel representative finds out you were not alone in your room, it's too late to acquire a single rate quote for your weekend of travel.