Airfare

How do I get reimbursed for airfare?

No one likes dealing with airlines, but we make it easy to get reimbursed for it! All you have to do is provide us with a receipt that includes the airline you used, your airfare, and your ticket number. If you traveled with multiple people, simply divide the total amount by however many tickets you purchased.

You can also be reimbursed for checking your luggage. Just make sure to provide receipts!

FSU will only reimburse for nonrefundable commercial economy or coach class air tickets. Upgrading your seat is not eligible for reimbursement, unless required for ADA reasons. Business Class travel or its equivalent is reimbursable for all segments of trips with at least one segment lasting longer than eight (8) hours. Upgraded seats are the responsibility of the traveler, unless required for ADA purposes. Please ensure the Office of Human Resources has your request for Reasonable Accommodation on file before traveling.

The Fly America Act (49 U.S.C. 40118) requires that all federally funded travel use a U.S. flag carrier or U.S. flag carrier service provided under a code-share agreement, except under specific situations.  The U.S. has entered into several air transport agreements that allow federal funded transportation services for travel to use foreign air carriers under certain circumstances.  These “Open Skies Agreements” can be viewed on the U.S. General Services Administration’s website.

IMPORTANT NOTE ABOUT PERSONAL TRAVEL INCLUDED WITH A BUSINESS TRIP:  If your flight has dates that include personal travel, you must print out and save a price comparison before the trip to show the price if the travel was for business dates only vs the flight that contains the personal travel dates.  Reimbursement will only be for the business trip dates if the price is lower than the one with personal travel dates.